WriteExpress.com how to write a business letter easily and professionally.
WriteExpress.com
- A good business letter does not ramble on; it supplies all pertinent information
in a clear and concise manner. Using 1" margins and a serif font such as
Times New Roman (12 point) or Georgia (11 point), your sentences should be no
longer than 2 ½ lines, preferably shorter. Conventional business correspondence
contains the date, inside address, salutation, etc., in addition to the body
of the letter. The complete business letter should still fit easily on one side
of an 8 ½" x 11" sheet of paper. Pretend that you are on a
limited budget and every word you use has a price tag. Consequently, you must
be frugal with the number of written words in every sentence. Check the writeexpress.com
software program for more information.
Many
professionals process large amounts of written material daily and learn how
to skim their mail quickly and effectively. There are really not enough hours
in the day for a busy person to read each business letter slowly, word for word.
For these reasons, it is necessary to state your purpose in the opening sentence
of the letter. It is also best to use active voice instead of passive voice.
Passive voice requires longer verb forms, building longer sentences that are
tiresome to read. For more passive voice information, please check writeexpress.com
software program.
WriteExpress.com, Although it is important to write a business letter that sounds natural and is not long-winded, remember that the tone of a business letter should be more formal than normal, conversational English. If you are trying to impress someone with your education and credentials, avoid using slang and idiomatic expressions. Run-on sentences may have a negative effect on the reader as well. If you crowd too many ideas into one sentence, the reader may become lost in the tangle of words. After skimming the first few sentences, a reader may slow down and read a well-written letter more closely, but may quickly toss one into the "circular file" if it is difficult to read or unprofessional. You do not want to write a letter that provokes confusion, annoyance, or amusement.
Even though someone may be skimming your business letter, do not assume that he or she won't notice any spelling or grammatical mistakes. The most popular word-processing programs have writing tools such as spell checks, dictionaries, and grammar tips. Make sure these features are activated in your program and learn how to use them. Remember, however, that a spell check will not help if you spell the word correctly but use it incorrectly. For example, the words "affect" and "effect" are often mistakenly interchanged. Consult a writeexpress.com if you are unsure of your word usage.
Many people write an important business letter, print it out and mail it without further consideration. If possible, let your finished letter sit on the computer for an hour or two, then go back and reread it. Do not skim your letter. Read it closely and you may be surprised at the number of simple mistakes you will find. If you do find mistakes, correct them and read it again. Can you read it through without finding more mistakes or rewriting any sentences? Have you stated your ideas as clearly and concisely as possible? If not, then your letter is not ready to mail. It takes patience to write a good business letter. With writeexpress.com software program, however, your letters will begin to flow more quickly and easily.
If you need help
getting started, you will find writing tips and numerous examples of theme-based
letters and phrases in the WriteExpress.com software programs. These programs
will help you avoid many of the pitfalls common to the novice writer and teach
you how to create many concise and effective business letters.
For more information, please go to write
express second page. You can also directly go to writeexpress
web page.